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Booking T’s and C’s
Your journey starts with our terms
When you book a travel package, flight, hotel, or rental car through AMI Group – Travel and Tours, you promise that you are authorized to accept and do accept, on behalf of all passengers, the terms and conditions of making a reservation with us. You also agree to the booking conditions of any airline or contract principal for whom AMI Group – Travel and Tours is acting as an agent. As a result, you should really take the time to read through the following terms and conditions carefully. These apply to all bookings you make with AMI Group – Travel and Tours and all payments you make to them. The following terms and conditions apply to all bookings, whether they are for a vacation package, flights only, car rental, or just a place to stay. Please read them carefully, or if you have any questions, contact our WhatsApp Support team, Live Chat, or your dedicated Account Manager. Please keep in mind that the following booking terms and conditions are specific to AMI Group – Travel and Tours. In some cases, your booking agent may also tell you about additional terms that apply from a supplier, holiday provider, accommodation provider, hotelier, international air control, or airline. When you buy something through the AMI Group – Travel and Tours websites, you may also have to follow additional terms and conditions that are specific to that product or service. These may include, but aren’t limited to, terms and conditions that say prices may change due to tax or contract changes if you make a reservation with a deposit and then wait to pay the balance. Customers are advised to read the extra terms that are in the product description in the email and on this website.
It is possible for the terms and conditions on this page to be changed at any time and without notice. The new and changed terms and conditions will take effect as soon as they are put on the website. They will not change any contracts that are already in place.
- You can make reservations by telephone, in person, online via Whatsapp or live chat on our website, or by mail without requiring a commitment. Once you provide the correct email address, our Accounts Department will confirm your reservation through the official invoice you receive upon payment completion, or a consultant will send an email to the traveler.The confirmation email comprises an exhaustive compilation of traveler particulars, an itinerary, payment information, contact details for the company, and terms and conditions. Written notification (if applicable) of any errors or omissions in the flight reservation schedule and details is required from our clients. The agent expects clients to provide accurate information unless otherwise instructed.
- A full payment is generally required at the time of an online reservation, unless an alternative arrangement is made during the reservation procedure. In the event that full payment is not received at the time of purchase, a non-refundable deposit of at least ZAR 3,000 is mandatory. When booking, you must pay the required initial deposit to secure travel consulting services and a seat reservation. You cannot withdraw the deposit.
- We exclusively issue tickets upon receiving valid travel documents (passport and visa, if applicable) and confirmation, agreement, or response from the traveler. Unless explicitly stated otherwise, we cannot refund, exchange, or transfer tickets.Upon receipt of complete payment prior to the designated deadline or ticket time limit, and valid travel documents (passport and visa if applicbale) electronic tickets (e-tickets) are generated and dispatched via our email and verified WhatsApp business account. This occurs after the traveler provides written confirmation of their itinerary or schedule, along with any necessary documentation, including a third-party card.
- If the traveler does not have an email address, we will exclusively deliver their ticket through our authorized WhatsApp business account. Additionally, patrons have the option to retrieve their tickets in person at the office or request postal delivery, the latter of which may require a duration of 72 working hours or longer. However, before they can enter any of our offices, an appointment is required.
- The email serves as a confirmation of the reservation and payment, binding both the seller and the buyer to the terms and costs specified in the email. However, a traveler has the opportunity to promptly request any necessary revisions via email.
- The traveler has the option of paying the full amount at once or making partial payments on a weekly (Mondays of each week) or monthly (the first of each month) basis, in addition to the initial non-refundable deposit.
- When the seller charges the card or completes the payment, they form a contractual agreement with the buyer. If the seller supplies an incorrect card or payment information, declines the card, or suspects third-party card forgery or fraud, the contract will not be enforceable.
- We may record every call to uphold the highest quality standards. Additionally, we reserve the right to employ customer feedback, survey data, or communication for marketing objectives, public distribution, or as required. We only disclose payment and personal information to customers who have given their consent as adults or legal guardians.
- Consistent technical errors encountered during the online reservation process shall result in the termination of any contractual obligations between the user and AMI Group – Travel and Tours. In the event of phonetic errors, the verification officer has the authority to consult multiple sources and make a decision that is beneficial to the organization and the traveler.
- The company may require the submission of all third-party card verification documents when necessary, such as when a friend, company, or family member is making a payment on the traveler’s behalf. We submit third-party card documents in conjunction with online or phone reservations to protect customers from potential misuse of lost or stolen cards and to ensure their financial security. The appropriate agent or consultant communicates the third party’s terms and conditions to the card user under a different name throughout the reservation, payment, or utilization process.
- Travelers who fail to promptly furnish the required documentation or bank verifications for the third-party card will incur cancellation fees. Furthermore, if the verification officer (AMI Group – Travel and Tours) is not satisfied with the submitted documents or evidence, they will not issue tickets.
- In terms of travel information and particulars, only the adult traveler shall engage in direct communication, discussion, or response. When making the reservation directly, parents or guardians may inquire about travel arrangements for the following individuals: infants, children, minors, senior citizens (60 years of age or older), or those with special needs or disabilities.
- Deducting the non-refundable deposit from the total package cost converts the initial deposit into a partial payment. Upon completion of the transaction, payment of the final installment, and submission of all legitimate travel documentation (including, if applicable, a passport and visa), the traveler will receive the revised flight itinerary and fare, verified prior to ticket issuance.
- In the event that the traveler objects to the price, schedule, or flight details subsequent to the purchase but prior to the issuance of the tickets (during the initial confirmation email), the travel consultant shall provide alternative flight choices that more closely correspond to the traveler’s preferences, contingent upon the provision of a valid justification. However, it is crucial to acknowledge that specific flights or reservations, contingent upon the airline and destination, might not be transferable or modifiable. In such situations, there may be a cancellation fee.
- The traveler will receive notifications in the event of airline schedule changes, unavailability or cessation of operations at the time of ticket issuance for regular or deposit reservations, currency fluctuations, tax adjustments, or fare differences that occur within the applicable period. If necessary, the airline shall offer alternative flight options; however, the passenger shall be liable for amending the payment for the revised flights in accordance with the fare or cost differential. Fare, tax, and charge modifications are subject to change at any time by the governing body or airline, notwithstanding receipt of written confirmation of the tickets, provision of required documentation, full payment, and issuance of the tickets on the same day.
- Any unforeseen circumstances, including fare or tax revisions, airline policy changes, partial payments, deposits for reservations, delayed schedule confirmations, or late submission of third-party card documents, will require full payment to confirm fare availability on the day of ticket issuance.
- If required, you may also submit a secondary schedule verification prior to or concurrently with the issuance of your tickets. Before issuing tickets, you must resolve all issues related to cost, schedule, name, and transit. The agency shall not bear responsibility or accountability for the product (ticket or accommodation voucher) until the buyer and seller have finalized the transaction and delivered it.
- Cancellation fees of 15% of the total amount paid (excluding the non-refundable ZAR3,000) will be assessed in the event that the traveler voluntarily cancels their reservation or package for personal reasons or if circumstances beyond the control of AMI Group – Travel and Tours determine the change.
- The cancellation fees, which are 15% of the total amount paid (excluding the non-refundable ZAR 3,000), are as per the company’s policy prior to ticket issuance. However, the cancellation fees imposed subsequent to ticket issuance are as per the airline’s policy. Please contact your designated account manager, consultant, our WhatsApp support team, or the airline directly for the precise amount of cancellation fees.
- It is crucial to acknowledge that, contingent upon the destination and the airline’s policy, economy or special promotional fare reservations might be entirely non-refundable. It is therefore prudent to verify thoroughly prior to canceling.
- You must settle the outstanding balance of your reservation before the designated deadline. Please note that we do not issue any reminders. If you fail to make payment by the weekly or monthly installment due date, either the first of each month or the first Monday of each week, we will automatically cancel your reservation or booking. We shall retain the non-refundable deposit provided and levie cancellation charges amounting to 15% of the total payment made, with the exception of the aforementioned non-refundable deposit. It is crucial to verify all flight schedules, accommodations, departures, and returns with the appropriate airline or supplier no later than 72 hours prior to departure.
- Concerns pertaining to airports, in-flight food and entertainment, flight cancellations, airline suspensions, discontentment with accommodations or carriers, flight delays, in-flight services, and on-board operations are the direct responsibility and liability of airlines and hotels. Therefore, we recommend contacting them directly to obtain prompt resolution to issues or to lodge a complaint. AMI Group – Travel and Tours does not assume responsibility for any complications that may arise in relation to the lodging, hotel, or airline’s policies, operations, standards, or services.
- It is crucial to consult the appropriate consulate or embassy before finalizing travel arrangements or reservations, specifically concerning issues related to visas, transit, passports, or travel documents. AMI Group – Travel and Tours is not liable for providing, assisting, or giving advice regarding valid travel documents, transit visas, or suitable passports for entry clearance.
- Please feel at liberty to communicate any concerns or inquiries to the corresponding managers in each division or department. Alternatively, you may reach out to the central customer services department via email at ask@amigroups.com
- Employees have the authority to promptly and courteously terminate communication with a traveler or caller who uses foul language, engages in racial discrimination, harassment, threat or makes disrespectful remarks; if necessary, they may also take disciplinary action. You can also direct complaints about the conduct, professionalism, abilities, or performance of personnel or staff members to complaints@amigroups.com. An autonomous department meticulously monitors and expeditiously attends to every complaint.
Step 2: In the event that your concern remains unresolved, escalate it to the agent’s supervisor so that they can ascertain the most efficient course of action to rectify the situation.
Step 3: (second informal stage) If we are unable to resolve the matter, please use our contact page to submit a written statement.
Step 4: If the issue remains unresolved, it is advisable to send a written message to ask@amigroups.com
Step 5: (Escalation Phase) Should your dissatisfaction persist, kindly communicate your concerns to complaints@amigroups.com We can only finalize the contract in the English Language.
Reservations can be made using any of the following methods, but all terms and conditions apply regardless of the reservation method (except for in-person reservations).
- Website and Client Portal Bookings
- Phone, Whatsapp and Live Bookings
- Physical Bookings at any of our Offices
All clauses, terms, and conditions outlined in this document are applicable to any and all purchases made via or from us.
- Travel Package or Hotel Only
- Flights Only
- Insurance, Car Hire and Excursions
We provide efficient and convenient payment options to ensure prompt booking and ticketing. Furthermore, our financial security policy is specifically tailored to provide a secure and reliable online payment and confirmation method.
- Payments with cards
- Cash Payments
The modification policy applies to all purchases, including merchandise, holidays, packages, hotels, flights, and other services, regardless of the payment or reservation method.
- Changes in Bookings
- Travel Package Pre-Issuance Modifications:
- Request for Name Change Prior to Ticket / Voucher Issuance:
- Modification of Date or Schedule Prior to Ticket/Voucher Issuance:
- Cancellation of Reservations / Cancelled Reservations/Vouchers:
- Modifications After Travel Package Issuance:
- There is now a consideration to change the name on issued tickets and vouchers.
- You have the ability to modify the date on which the ticket or voucher is issued.
The Cancellation policy applies to all purchases, including merchandise, holidays, packages, hotels, flights, and other services, regardless of the payment or reservation method.
Important: The applicable percentage will be applied to the remaining balance after deducting the necessary non-refundable deposit of R3,000.
Once you have left, there will be no reimbursement for any parts of your vacation that you did not use. If you are making additional travel plans, the cancellation charges will be clearly stated on your invoice, right below the information on your itinerary. Furthermore, any reservations made for alternative travel arrangements (such as flights) will not be eligible for a refund if cancelled within 48 hours before to departure. If you choose to cancel, it is necessary for you to notify us in written form and provide your signature on the document.Once the written confirmation is received, the estimate is accepted, or the service level agreement is signed, the cancellation will take effect. You. All packages are non-transferable. Therefore, if a traveler is dissatisfied with the travel arrangements upon arrival at the destination, during check-in, after departure, or after the purchase is completed, and wishes to change the booked accommodations or services to something different from what was originally paid for and provided in the vouchers, the agency will not be responsible for any extra expenses, fees, or damages.
Prior to making a purchase or final payment, it is advisable for the traveler to gather all necessary information regarding packages or accommodations. Kindly ensure that you have made all necessary travel arrangements by contacting our agents 48 hours before your departure. Failure to send a re-confirmation email or make a phone call will absolve the agent or corporation from any liability for schedule amendments, other alterations, delays, and so on. After the purchasing process is finished, the agency is not accountable for the standards, services, or activities of any party involved, including the traveler, seller, supplier, airline, or hotel.
- Cancellation of Booking.
- Cancellation by Traveler:
- Cancellation by Airline:
- Airline Strikes / Grounded Airline / Refunds:
- Hotel and Travel Package cancellation by Traveller (Not flight related):
| Prior to 90 days | Only Non-refundable deposit |
| 70-89 days | 15% of total amount paid + Non-refundable deposit |
| 50-69 days | 25% of total holiday cost+ Non-refundable deposit |
| 30-49 days | 45% of total holiday cost+ Non-refundable deposit |
| 20-29 days | 65% of total holiday cost+ Non-refundable deposit |
| 3-19 days | 85% of the total holiday cost+ Non-refundable deposit |
| Less than 72 hours | 100% of the total holiday cost+ Non-refundable deposit |
The goods and services offered by AMI Group – Travel and Tours LLC include either a valid ticket number, a hotel booking, or a car hire, or any combination of two of these options. Upon delivering the e-ticket, hotel voucher, or car hire voucher to clients, AMI Group – Travel and Tours LLC will deem the transaction as complete and take on full responsibility. AMI Group – Travel and Tours LLC is not liable for the actual execution of a flight, hotel, or car service, as this is the responsibility of the respective airline, hotel, or car business. We lack authority over these operations and will not be liable for any personal expenses that need to be reimbursed. If the service provider gives their approval, we shall proceed with applying the refund to them and promptly returning it to the client upon receipt. This process is similar to an initial purchase, in which we collect payment from the client and then transfer it to the provider. further administrative fees are incurred for any further processing required after the initial purchase for future changes, adjustments, and/or arrangements. Unless otherwise noted, all tickets are non-refundable, non-changeable, and non-transferable.Kindly notify the appropriate consultant within 24 hours of receiving the email if any amendments are required in your names, dates, or other particulars, within their regular working hours. Examine the complete email, rather than only specific sections. Availability determines the possibility of making adjustments; if the client takes a long time to respond, any mistakes or modifications will incur expenses to correct the mistake. The customer is responsible for ensuring that the money is received in our account by the specified deadline or due date. Any delays in the payment will be considered a violation of the payment deadline. Kindly take note of the working hours of your designated consultant to ensure prompt communication. Email replies from clients function as a preventive measure to avoid agent mistakes, but they do not necessarily imply an agreement. By making a reservation for your flight via telephone, you confirm and establish the agreement. This functions as a supplementary means of communication with the same objective.
After making the payment, clients should contact their respective banks to confirm the transacted amount and obtain the authorization number. Written confirmation of the precise monetary value (in pounds and cents) should be provided, and I responded by sending an email reiterating the specific information of the flight/holiday package. If you do not pass this basic security check, the system will cancel your flight or your fare will expire due to delays. In order to issue the ticket with the charged payment, it is necessary for you to supply us with the specifications of the third-party card. Failure to do so will result in the ticket not being issued. Noncompliance will lead to “self-cancellation” and will incur charges.Please ensure that you verify your flight itinerary with us no later than 48 hours before to departure for flights on weekdays, and 72 hours prior to departure for flights on weekends. We will only confirm the availability of seats and pricing once we have confirmation of payment. If there is a discrepancy in the fare amount during the final payment, we will adjust the price accordingly. AMI Group – Travel and Tours LLC is not liable for the authenticity of the passenger’s travel documents. Our travel agency exclusively provides services for booking aircraft tickets and accommodations. We highly recommend that you consult the relevant embassy for any inquiries on transit or other related problems.Refund applications for refundable airline tickets, regardless of the reason (missed, no show, cancelled, delayed, etc.), will incur additional administrative fees. These fees apply in all cases, whether the cancellation or missed flight was initiated by the passenger or the airline. It is important to note that these fees are separate from the original cost of the reservation and ticket issuance, as they are considered additional services. The policies differ for each airline and booking.
Force Majeure: We apologize that unforeseen and uncontrollable circumstances hinder or impact the fulfillment of our contractual commitments, and no compensation will be provided. Events that qualify as ‘force majeure’ encompass any occurrence that neither we nor the service provider could have anticipated or prevented, despite exercising utmost caution. Examples of such events include war or the possibility of war, civil unrest, labor disputes, natural or nuclear disasters, unfavorable weather conditions, fires, terrorist activities, and any other comparable circumstances that are outside of our control. Kindly be aware that obtaining “Travel Insurance” is obligatory in order to be eligible for any reimbursements in the event that the airline fails to operate or does not fly. To prevent any ticket complications, it is imperative that you acquire travel insurance within 14 days of confirming your booking. Refund claims for flight reservations will only be considered if you possess travel insurance.
It is important to be aware that plane fares are subject to frequent fluctuations and tend to rise over time. Frequently, these hikes are not widely announced, and they seldom affect tickets that have already been issued. Therefore, it is in your best interest to complete payment promptly after making a reservation, thereby minimizing the possibility of incurring additional fees. Kindly note that your deposit alone guarantees the reservations, but does not guarantee the price. Deposits guarantee the availability of a service, however the cost may change owing to shifts in airline policies, pricing, taxes, and currency exchange rates. The airline has the power to modify the price prior to issuing the tickets. The airline has the authority to modify schedules either before or after the tickets are issued. Passengers should confirm the flight schedules by contacting the airline 72–48 hours before the aircraft departs (both outgoing and inbound). The airline calculates the ultimate payments by evaluating their policy and price as of the date of the final or full payment.
It is important to be aware that airlines are now obligated, as a result of legislation implemented in the United States and other nations, to provide border control agents with access to passenger data. The airline has the authority to reveal any information regarding you and your travel plans to the customs and immigration authorities of any country included in your travel schedule.
In order to secure your reservation for a particular package, we kindly request a non-refundable deposit of R3,000 per person. Additional insurance charges may apply. Upon booking, we will provide you with a confirmation specifying the precise amount of the deposit required, which will be contingent upon the specific services you have reserved. To keep your “Booking Account or Reservation Account” active, you must make regular weekly or monthly payments towards your booking. Once you have made a decision regarding the frequency of your payments, it is not possible to alter it. Modifying the frequency of your payment will lead to the instant cancellation of your booking, together with the corresponding penalty for cancellation. Despite of the timing, the initial payment is non-refundable. Irrespective of the date you made the non-refundable deposit of R3,000, if you choose to pay in monthly installments, your next payment will be due on the 1st day of the following month, or on the next Monday if you prefer to make weekly payments. The last payment is required at least 2 months before your planned travel date, while the remaining weekly payment must be made no later than 9 weeks before your intended date of travel. You can choose to divide your monthly payments into 12 equal installments, without any additional interest, and your weekly payments into 48 weeks equal installments. Alternatively, you have the option to make a single lump sum payment for your package. Once we receive the final payment, we will compute the exact amount paid and determine the total cost as of the final payment date. We will inform you of any fare or price difference and any schedule changes that have occurred up to the final payment date. Travelers bear responsibility for any inaccuracies. Kindly be aware that deposits are not eligible for a return. Reservations made within 2 months of the departure date may require immediate full payment, while bookings made less than 2 months in advance will receive a customized price estimate based on our regular packages. If you do not make your weekly or monthly payment by Monday of the week or the 1st of the month, we have the authority to cancel your holiday, keep your deposit, and impose the cancellation fees specified in the “Cancellations section”. It is important to note that airfares and prices are subject to change, and the airline, accommodation provider, government, or regulatory body has the authority to modify fares, taxes, or prices at any time. In such cases, the traveler is responsible for paying any additional amount at the time of final payment, prior to the deadline, or before the ticket expires. Consequently, it is advisable to complete the payment promptly after booking your reservation.
Airport Taxes: Some airports will levy an airport departure tax, which is payable by passengers at the airport locally. Our quoted fares do not provide information on these charges. We will consider the deposit included if you accept full payment at the time of booking.
Airport Taxes: Some airports will levy an airport departure tax, which is payable by passengers at the airport locally. Our quoted fares do not provide information on these charges. We will consider the deposit included if you accept full payment at the time of booking.
Immediate confirmation from the traveler is necessary immediately following the reservation or purchase, in addition to the “confirmatory email.” If there is a delay in receiving responses, the passenger will be responsible for any discrepancies, cancellations, or modifications that may happen subsequently. The traveler must assure prompt receipt of the comprehensive confirmation email within 24 hours after making the reservation, or promptly contact the relevant agent or consultant. You are required to confirm all onward and return flight reservations with the applicable airline at least 72 hours before your departure. This allows the airline to warn you of any unexpected delays or modifications to your travel plans and give you the necessary contact details. If there are any delays, it is advisable to address and resolve the issue directly with the airline, hotel, or car hire service provider. The agency is not responsible for the acts, operations, or direct services of these companies.
We will make every effort to accommodate any unique requirements you may have for the supplier, such as dietary preferences, room preferences (location and kind), bed preference (twin or double), certain hotel amenities, food preferences, seat allocation, and wheelchair accessibility. We are also willing to request pre-assigned seating, if permitted by the airline’s rules. Please be aware that we cannot ensure that suppliers will agree to these requests, and as a result, they are not considered a binding element of your contract with us.
Our goal is to deliver your travel documentation (itineraries and vouchers) to you no later than 10 days before to your departure unless you make a last-minute booking or postpone confirming your flights or making payments. Upon confirming your reservation and fulfilling all the necessary requirements, we will promptly issue and send your tickets and vouchers by email and WhatsApp, often within 24 hours. This will be done once you have made the full payment and have complied with the instructions and information, we have previously conveyed to you. During periods of high demand, this may not be true. Tickets will only be delivered upon receipt and clearance of the final payment. Travel documentation (e-tickets or vouchers) will be sent to you via email and WhatsApp as attachments. You can choose to either print them out or collect them from our offices. The agency shall not be held responsible for transportation to the airport, any actions conducted without prior confirmation of the itinerary (at least 48 hours in advance), or travel without possession or issuance of e-tickets.
If You Have A Complaint:
If you encounter any issues or difficulties during your vacation or journey, kindly notify the appropriate service provider (such as your hotel manager or airline representative) so that they can make efforts to resolve the situation. If you are experiencing difficulties with our account manager, consultant, or travel agent, kindly ask for the direct contact information of the relevant manager. They will do utmost diligence to immediately fix your issue.To provide your feedback, please send an email to the central Customer Services Department at ask@amigroups.com. If managers are not accessible or if you are unsatisfied with the result, please submit a complaint to complaints@amigroups.com. Our representative will contact you promptly. When making a complaint, it is important to always provide your name, invoice number, and any other relevant facts. By following this process, we will be able to promptly attend to your problems and accelerate our response time. Failure to comply with this requirement will result in the loss of the ability to thoroughly examine and address your complaint, thereby impacting your rights as outlined in this agreement. The Complaints and Customer Services divisions operate autonomously to help our esteemed customers and reach impartial resolutions that prioritize the well-being of both travelers and the firm. To access additional details on how to lodge a complaint, please click here.
If You Have A Complaint:
If you encounter any issues or difficulties during your vacation or journey, kindly notify the appropriate service provider (such as your hotel manager or airline representative) so that they can make efforts to resolve the situation. If you are experiencing difficulties with our account manager, consultant, or travel agent, kindly ask for the direct contact information of the relevant manager. They will do utmost diligence to immediately fix your issue.To provide your feedback, please send an email to the central Customer Services Department at ask@amigroups.com. If managers are not accessible or if you are unsatisfied with the result, please submit a complaint to complaints@amigroups.com. Our representative will contact you promptly. When making a complaint, it is important to always provide your name, invoice number, and any other relevant facts. By following this process, we will be able to promptly attend to your problems and accelerate our response time. Failure to comply with this requirement will result in the loss of the ability to thoroughly examine and address your complaint, thereby impacting your rights as outlined in this agreement. The Complaints and Customer Services divisions operate autonomously to help our esteemed customers and reach impartial resolutions that prioritize the well-being of both travelers and the firm. To access additional details on how to lodge a complaint, please click here.
We highly advise you to acquire comprehensive travel insurance at the time of booking your reservation. If you purchase insurance now, it may provide coverage for cancellation fees that are incurred unintentionally. Our policy provides extensive coverage for medical and repatriation costs, personal belongings and effects, theft or loss of money, personal liability, and charges for trip cancellation or early termination. We disclaim liability for any individual lacking adequate insurance for their trip. After the 14-day cooling period specified in the policy has elapsed, we are unable to provide a refund for the insurance premium. This is a problem with the insurance business.
Passengers are needed to have a valid passport and, if necessary, visas. Several nations mandate that your passport must be valid for a minimum of 6 months beyond your scheduled departure date from their territory. Alternatively, it is required to have at least two empty pages for stamping purposes. It is essential to always seek information regarding visa, transit, or passport regulations from the appropriate consulate or embassy. The agency cannot be held accountable for ensuring the validity of travel documents, visas, and similar matters. Additionally, it is advisable to reach out to your nearby physician, who can furnish you with the necessary information regarding vaccine prerequisites for countries that mandate vaccination cards in conjunction with travel documents for boarding purposes. You are accountable for ensuring that you meet all relevant obligations for passport, visa, and health matters. If you do not guarantee this, we cannot hold you responsible, and if this lack of guarantee leads to any financial loss or expense for us, you will be obligated to compensate us. Furthermore, it is incumbent upon you to ensure that your behavior does not in any manner result in offense, pose a risk of offense or danger to fellow vacationers, or cause damage to others’ property. Hotel managers and pilots has legal authority to expel disruptive vacationers from their hotel and/or aircraft. In the event of such a situation, you will have the responsibility of financing the acquisition of substitute hotel accommodations and/or flying tickets, and we shall not assume any liability whatsoever.
A holiday reservation pertains to the act of securing a hotel or lodging, flights, or any other essential services required for a vacation. It is important to be aware that the criteria vary differently depending on whether you are making a reservation for a “package” or “other holiday arrangements.” Kindly be aware that there may be varying terms and conditions in effect between you and the airlines, hotels, or tour operators responsible for your travel arrangements. Upon making a reservation, our representatives will furnish you with these specific terms and conditions. Kindly note that we do not assume any liability for the services, policies, standards, or operations of accommodations, tour operators, or airlines. Nevertheless, we will offer aid and guidance as necessary to finalize your reservation process. By making your booking, you consent to the disclosure of any information you submit to the appropriate suppliers of your travel arrangements, including airlines, hotels, transport companies, and others. In addition, we may disclose the information to security or credit verification firms, public officials such as customs and immigration, or as required by law.Furthermore, it is important to be aware that if you are traveling outside of the United States of America for your trip, the regulations regarding data protection in your destination may not be as stringent as the legal standards in this country. Upon receipt of payment and issuance of a confirmation invoice, a contractual agreement is established. These booking conditions are an integral component of the contractual agreement between you and us. This contract is subject to South African law and all associated disputes will be governed by it. Both parties agree to abide by the jurisdiction of South African courts. If desired, you have the option to select the legal system and jurisdiction of any of the 15 countries where we are now conducting business.If the vendor is acting as the agent for the tour operator, you should consult the booking conditions provided in the tour operator’s brochure. Upon booking, we can furnish you with a duplicate of them. We require a valid Passport from all passengers. Passengers under the age of 16 must also present a birth certificate. Your itinerary serves as your official confirmation of reservation and will always be emailed to you directly. For your convenience, we recommend accessing the airline website directly to valid your ticket, using your Booking Reference and Surname. If you have any questions or concerns subsequently, please feel free to contact your Account or Travel Manager.Verify that the names on your itinerary match those on your passports. Please double-check this before making a payment, as name changes after tickets have been issued are not possible
After we verify your travel reservation, it is improbable that we will make any modifications, cancellation, or alterations, even though we reserve the right to do so at any time. Nevertheless, it is common for us to make travel plans several months ahead of time, and we may not have complete control over certain products highlighted on this website and our travel packages. As a result, there may be instances where adjustments and cancellations become necessary. Our company retains the authority to modify or terminate your travel plans in any situation and at any moment, while ensuring that you are duly informed. A change can be categorized as either “major” or “minor.” A significant alteration would be defined as a modification in lodging to a lower quality or a different location, or the termination of a planned excursion, a rearrangement of your flight departure time exceeding 12 hours, or a change in your initial airport of departure. We retain the authority to implement a small alteration, and we will promptly inform you of any such modification. In the event of a significant alteration to your travel plans, we will promptly notify you. You will be given the option to either accept the modification to your package, accept an offer for a comparable package (with the requirement to pay the additional cost if the alternative is more expensive), or cancel the package and receive a complete reimbursement. Kindly be aware that many tours have a minimum number of reservations in order to proceed. If there is a low number of bookings for a tour, we will notify you promptly of its cancellation. In the event that we are unable to offer you with a substantial component of the package after your departure, we will make alternate accommodations for you at no additional cost. Package bookings cannot be cancelled within 8 weeks of departure, unless there are exceptional circumstances beyond our control or if you fail to pay the balance by the scheduled deadline. This clause absolves us from any obligation to provide compensation in the event that we need to cancel or modify your travel plans due to factors such as war, riot, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions, unforeseen operational decisions made by airlines (such as schedule changes), or any other unforeseen or unavoidable circumstances beyond our control. If the cancellation is not due to force majeure or low bookings, we will offer you the following compensation: You will be informed of a significant alteration prior to the departure period. Individual compensation: Zero for a period exceeding 56 days; ZAR 1,000 for a duration ranging from 55 to 29 days; ZAR 3,000 for a period of 28 days or less.
The cost of your travel plans may fluctuate as a result of changes in transportation expenses, including fuel prices, scheduled airfares, and any other modifications to airline costs that are outlined in the contract between airlines (and their agents) and the tour operator or organizer. In addition, government intervention such as modifications in value-added tax (VAT) or any other changes enforced by the government, as well as fluctuations in currency exchange rates. Any minor deviation will lead to the assimilation or preservation of an amount equivalent to 2% of the cost of your travel plans, minus insurance premiums and any modification fees. For bigger or more substantial In the case of significant fluctuations, we will continue to account for a 2% rise, but we will not keep it for reimbursements. In the event of such a scenario, a fee of R500.00 per individual will be imposed. If the situation entails a need to pay a rise above 15% of the cost of your travel arrangements, you have the option to cancel your trip plans and obtain a complete reimbursement of all funds paid, with the exception of any fees for modifications. If you can provide evidence that you are unable to transfer or reuse your policy, we will assess the possibility of refunding the insurance premiums you have paid. If you choose to cancel for this reason, you must exercise your right to do so within 14 days from the date written on your final invoice. If you decide to cancel or not, you will still have the right to receive an offer for alternative travel arrangements from us, along with compensation, as specified in the event of significant modifications. It is important to understand that travel plans may not always be bought using the local currency. Additionally, certain apparent modifications may not affect the cost of your travel because of contractual and other safeguards that are in place.
We take responsibility for giving you with any available or requested information regarding a travel package, accommodation, or airline quality. We recommend that you consult internet evaluations of flights or hotels to assess customer satisfaction, or visit the official website of the airline or hotel for a visual representation. You have the option to choose based on the given information, decline a package, or request alternatives when making bookings. Kindly note that our agents and consultants will make every effort to offer you the most competitive rates and services that align with your order. We advise you to verify your flights, vacations, and package reservations 48 to 72 hours before your departure or return, in the event of a schedule modification (often caused by weather circumstances). In addition, should you require an early check-in, late check-in, or any other supplementary services, we will promptly address your request and forward it to the relevant supplier. Nevertheless, the provider retains the authority to either approve or reject unique requests. If you are not happy with the services or standards provided by the airline, hotel, or any other establishment, our representative will help you with the process of making a complaint or claim. Kindly be advised that it is necessary for you to directly initiate these complaints with the supplier, hotel, or airline. The agency’s role is to act as a communication channel between the parties involved, facilitating inexpensive and negotiated pricing for packages. In the event that a supplier, airline, hotel, or any other third party causes harm, sickness, inconvenience, or injury to you or any member of your group while you are abroad, we will, at our discretion, offer advice, guidance, and support to help you address any legal claim you may have against them. However, it is important that you notify us of the incident within 90 days of its occurrence. The pronoun “we” We assume full accountability for our internal services, which encompass making reservations for flights, accommodations, or packages on your behalf at the most competitive prices, securely processing your payment or accepting payments, promptly and necessarily arranging flight and accommodation bookings, sending you vouchers, tickets, and flight information, and providing contact information (if available) for suppliers in case of a complaint or claim that necessitates direct resolution. Any issues related to external services, including the quality of operations or any inconveniences created by them, should be addressed directly with the party responsible. However, we assure you that we will provide our support, assistance, and guidance whenever necessary in such areas.To ensure your safety, we highly advise holiday/travel/package planners to purchase comprehensive insurance that will cover any medical or unforeseen expenses that may arise during their trip.
Errors and Omissions Excepted Please be aware that the information displayed is subject to Errors and Omissions Excepted.
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